Why Do I Need a Microsoft Account?

In all versions of Windows up to and including Windows 7, you would create a local account on the computer with a username and password, and log in. Business customers could also have an Active Directory domain, which would allow workers to log in with one set of credentials on any approved domain joined workstation.

Windows 8 introduced the construct of logging into Windows with a Microsoft Account. Logging in with your online profile for Microsoft would then also log you into all of the online services, such as OneDrive for cloud storage, Skype for messaging, and email through outlook.com or Hotmail. Other services, such as weather, could sync your favorites across devices. It also allowed you to optionally sync your computer layout across devices, so your desktop wallpaper, theme, and even your Start Screen layout could all by synchronized across any Windows device you logged into. Also, any password changes would be synchronized as well.

There is certainly people who do not want this though, and Windows 8 made it very difficult to use the Microsoft services if you were not logged in with a Microsoft Account (MSA). During initial setup, the default prompt is to set up the computer with a MSA and although you could bypass this step and create a local account, it was somewhat non-obvious.

For Windows 10, Microsoft has backed off on this somewhat. During setup, the local account option is still not the default, but it is more obvious that you can bypass the MSA login. Most of the built in apps also support login individually rather than at the system level, which gives you the option to log into those services individually if you want to use them, or you can use multiple accounts for things like Xbox in case you have a different profile for that.

Adding a user defaults to MSA but you can choose the link at the bottom to switch to Local Accounts

I think they have found a much better balance with Windows 10 in this regard. Local accounts can now be used without really forcing you to use a MSA for everything. You will lose some features, such as Cortana, if you don’t use a MSA, so it’s not 100% the same but for the people who don’t want to log in with a MSA this is maybe just the way they want it.

So do you need a MSA to use Windows 10? If you want the best and easiest experience, then yes you should use a MSA for Windows 10. You will get the features that we have come to expect from modern systems such as the ability to sync passwords, themes, and more. Hopefully Microsoft will bring back the ability to sync the Start Menu layout like it had in Windows 8 as well, at least as an optional toggle. Windows 10 leverages cloud services for a lot of the functionality, and in order to use these services you have to be logged in. It’s certainly not anything most people are not accustomed to with the rise of smartphones, but there are certainly going to be desktop users who prefer to not log in with their online profile, and for those people they should find the experience a lot better than Windows 8.

OneDrive Windows Hello and Passport
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  • Brett Howse - Wednesday, August 26, 2015 - link

    Thanks for the catch on that one :)
  • abhaxus - Wednesday, August 26, 2015 - link

    Had a full screen takeover/scrolling ad when trying to read this article. Similar to the Tom's Hardware ads. I don't read that website anymore, and I will stop reading this one if it continues to happen.
  • Anne Druide - Thursday, August 27, 2015 - link

    Only 30 minutes in and it is obvious to me that Microsoft has dropped the ball it had picked up with Windows 8.1. (1) Microsoft's efforts at fixing Windows continue to be APITA (a pain you know where)! WHY did they have to completely obliterate the Charms? Why not just have left them along the right side of the new Action Center? I mean really? Did that NOT cross any of the brilliant minds at MS? WHY remove such a distinctive and unique feature of 8.1. Why not integrate it into 10? (2) Furthermore, just as 8.1 had swung maybe (maybe not) too far towards the tiles, 10 has swung WAY too far towards the desktop. Now, to get to the Metro Tiles Menu it takes TWO steps! Why in the world does pressing the offscreen Window button bring up the Start Menu INSTEAD of the Metro Menu? The Start Menu ALREADY has its own Window icon! And what's a TOTAL WASTE is that pressing on the offscreen Windows button while in Tablet mode and on the Metro Menu does ABSOLUTELY NOTHING! It does not even bring up the Start Menu which would have been a great idea! Duh! (3) Finally, I feel that MS has lied about BRINGING BACK THE START BUTTON! Clicking on the Windows button located where the Start button was in Windows 7 does NOT bring anything up even remotely close to what we had in Windows 7! When I press the Start button I DON'T wanna see tiles; I wanna see all the practical functionality of what came up in Windows 7 when I pressed Start! INSTEAD, I get a very confusing flotsam and jetsam mish-mash of everything under the sun instead of quick access to the Control Panel and Task Bar content and...OMG there's no longer any user control of Windows Update?!!! All in all, my first 30 minutes with Windows 10 has been, as you can tell, VERY disappointing! WHY is it SO HARD for MS to JUST GET IT RIGHT! This is NOT even close to what Windows 10 SHOULD be. This is a limping Windows 9 with the 10 thrown in JUST not to look light years behind Apple's OS X whose TEN has been a thorn in the side of MS for how many years now?!
  • mapesdhs - Thursday, August 27, 2015 - link

    Still looks to me like MS wants people to have a phone interface on a desktop, which is stupid. So many things once again look incredibly unprofessional, and the lack of configurability is just ridiculous. It makes the coding of this latest release look so amateurish. The smiley in the very first review image is typical. I could make a list of everything else which is stupid (eg. no Save As from right-button), but who has the time, and I'm sure the 22 pages of comments have covered them all already.

    I don't want to use an OS that looks like a phone interface. I'll keep using Win7 until MS offers something sensible.
  • straighttalk - Thursday, August 27, 2015 - link

    Totally useless review. No content, just a lot of opinion. Where's the beef? What are the issues? What problems are people who upgrade having?
  • SteelRing - Thursday, August 27, 2015 - link

    WiFi Sense is the antithesis of privacy and security, you should allow it if you are naive or an MS worshipper or both. Should you upgrade from Win8(.1)? For sure... Should you upgrade from Win7? I'd say if it aint broke dont fix it. I'm personally glad that Win10 finally allows me to buy laptop again, laptop that works and not just a toy. I want a keyboard and a mouse with my computer and Win10 finally lets me have it again. People who want to smear their screens with their fingers seem to be happy with Win10 too, none of my business though. If Win10 had not come out I'd be scavanging refurb laptops with Win7, thank goodness I don't have to.
  • Oxford Guy - Thursday, August 27, 2015 - link

    Microsoft is apparently doing its best to make sure it is broken. Here is a list I found of patches to avoid, due to things like added in "telemetry" (spying) or bug introduction:

    KB3075249, KB3080149, KB2505438, KB2670838, KB2952664, KB2976978 (8 only), KB3021917, KB3035583, KB3075249
  • Notmyusualid - Saturday, August 29, 2015 - link

    Thanks, but cleared out a couple of those already.
  • Zak - Thursday, August 27, 2015 - link

    "for most people, they will make the trade-off of less privacy if it means an improved experience. The textbook example here is advertising, where in order to deliver relevant ads to the user (or rather not serve them useless ads) the ad service must be able to learn something about the user and their preferences" -- Are you out of your mind??? Trade my privacy for relevant ads? You ought to be on drugs or MS is paying you to post this drivel. Nobody likes to be blasted with ads, relevant or not. If they system really wants to learn something it is this: NOBODY LIKES ADS.
  • jameskatt - Friday, August 28, 2015 - link

    The absolutely WORSE thing about Windows 10 is now much it is tracking you - tracking the websites you read, the apps you use, tracking how much time you spend on a web page, etc. And you cannot turn this tracking off. It is totally creepy that Windows includes so much spying.

    Some parents may love this in that they get a monthly report from Microsoft of every webpage and app their children use.

    But for the vast majority of users and parents, this is simply unacceptable.

    Someone has to give us a privacy utility to block Microsoft from tracking us so heavily.

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